PMI® Authorized PMP® Exam Prep Syllabus

Version 3.0 | January 2023 Release

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Course Outline with Exam Content Outline References

LESSON 1: BUSINESS ENVIRONMENT

1A Foundation

  • Foundational project management concepts
  • Project management principles
  • The Agile mindset
  • Tailoring – hybrid approaches, processes and practices in project management

1B Strategic Alignment

  • Define strategic alignment and business acumen
  • Follow guidelines for effective business decision-making
  • Explore organizational influences on projects
  • Explain how projects align with broader organizational strategy and global trends

1C Project Benefits and Value

3.2. Evaluate and deliver project benefits and value

  • Investigate that benefits are identified (3.2.1)
  • Evaluate delivery options to deliver value (3.2.4)

2.1 Execute project with the urgency required to deliver business value

  • Assess opportunities to deliver value incrementally (2.1.1)

1D Organizational Culture and Change Management

3.4 Support organizational change

  • Assess organizational culture (3.4.1)
  • Evaluate impact of organization change to project, and determine required actions (3.4.2)
  • Evaluate impact of the project to the organization and determine required actions (3.4.3)

1E Project Governance

2.14 Establish project governance structure

  • Determine appropriate governance for a project (e.g., replicate organization governance) (2.14.1)
  • Define escalation paths and thresholds (2.14.2)

1F Project Compliance

3.1 Plan and manage project compliance

  • Confirm project compliance requirements (e.g., security, health and safety, regulatory compliance (3.1.1)
  • Classify compliance categories (3.1.2)
  • Analyze the consequences of non-compliance (3.1.5)

LESSON 2: START THE PROJECT

2A Identify and Engage Stakeholders

1.9 Collaborate with stakeholders

  • Evaluate engagement needs for stakeholders (1.9.1)

2.4 Engage stakeholders

  • Analyze stakeholders (power interest grid, influence, impact) (2.4.1)
  • Categorize stakeholders (2.4.2)
  • Develop, execute, and validate a strategy for stakeholder engagement (2.4.4)

2.2 Manage communications

  • Analyze communication needs of all stakeholders (2.2.1)
  • Determine communication methods, channels, frequency, and level of
    detail for all stakeholders (2.2.2)

2B Team Formation

1.4 Empower team members and stakeholders

  • Organize around team strengths (1.4.1)

2.16 Ensure knowledge transfer for project continuity

  • Discuss project responsibilities within team (2.16.1)
  • Outline expectations for working environment (2.16.2)

1.11 Engage and support virtual teams

  • Examine virtual team member needs (e.g., environment, geography, culture, global, etc.) (1.11.1)
  • Investigate alternatives (e.g., communication tools, colocation) for virtual team member engagement (1.11.2)

2C Build Shared Understanding

I.2 Lead a team

  • Set a clear vision and mission (1.2.1)

1.8 Negotiate project agreements

  • Analyze the bounds of the negotiation for agreement (1.8.1)
  • Assess priorities and determine ultimate objective(s) (1.8.2)
  • Determine a negotiation strategy (1.8.5)
  • Participate in agreement negotiations (1.8.4)

1.10 Build shared understanding

  • Survey all necessary parties to reach consensus (1.10.2)
  • Support outcome of parties’ agreement (1.10.3)

1.12 Define team ground rules

  • Communicate organizational principles with team and external stakeholders (1.12.1)
  • Establish an environment that fosters adherence to ground rules (1.12.2)

2D Decide Project Approach/Methodology

2.13 Determine appropriate project methodology/methods and practices

  • Assess project needs, complexity, and magnitude (2.13.1)
  • Recommend project execution strategy (e.g., contracting, financing) (2.13.2)
  • Recommend a project methodology/approach (i.e., predictive, agile, hybrid) (2.13.3)

LESSON 3: PLAN THE PROJECT

3A Planning Projects

  • Differentiation of Planning for Predictive vs Adaptive Approaches

3B Scope

2.1 Execute project with the urgency required to deliver business value

  • Support the team to subdivide Project tasks as necessary to find the minimum viable product (2.1.3)

2.8 Plan and manage scope

  • Predictive vs Adaptive approach for scope
  • Determine and prioritize requirements (2.8.1)
  • Break down scope (e.g., WBS, backlog) (2.8.2)

2.17 Plan and manage project/phase closure or transitions

  • Determine criteria to successfully close the project or phase (2.17.1)

3C Schedule

2.6 Plan and manage schedule

  • Predictive vs Adaptive approach for schedule
  • Estimate project tasks (milestones, dependencies, story points) (2.6.1)
  • Utilize benchmarks and historical data (2.6.2)
  • Prepare schedule based on methodology (2.6.3)

3D Resources

1.6 Build a team

  • Deduce project resource requirements (1.6.2)

2.11 Plan and manage procurement (resources)

  • Define resource requirements and needs (2.11.1)
  • Communicate resource requirements (2.11.2)
  • Manage suppliers/contracts (2.11.3)
  • Plan and manage procurement strategy (2.11.4)
  • Develop a delivery solution (2.11.5)

3E Budget

2.5 Plan and manage budget and resources

  • Estimate budgetary needs based on the scope of the project and lessons learned from past projects (2.5.1)
  • Anticipate future budget challenges (2.5.2) Plan and manage resources (2.5.4)

3F Risks

2.3 Assess and manage risks

  • Determine risk management options (2.3.1)
  • Iteratively assess and prioritize risks (2.3.2)

3.1 Plan and manage project compliance

  • Determine necessary approach and action to address compliance needs (risk, legal) 3.1.6)
  • Determine potential threats to compliance (3.1.3)

3G Quality

2.7 Plan and manage quality of products/deliverables

  • Determine quality standard required for project deliverables (2.7.1)

3.1 Plan and manage project compliance

  • Use methods to support compliance (3.1.4)
  • Measure the extent to which the project is in compliance (3.1.7)

3H Integrate Plans

2.9 Integrate project planning activities

  • Consolidate the project/phase plans (2.9.1)
  • Assess consolidated project plans for dependencies, gaps, and continued business value (2.9.2)
  • Analyze the data collected (2.9.3)
  • Collect and analyze data to make informed project decisions (2.9.4)
  • Determine critical information requirements (2.9.5)

2.10 Manage project changes

  • Determine strategy to handle change (2.10.2)

LESSON 4: LEAD THE PROJECT TEAM

4A Craft Your Leadership Style

I.2 Lead a team

  • Value servant leadership (e.g., relate the tenets of servant leadership to the team) (1.2.3)
  • Determine an appropriate leadership style (e.g., directive, collaborative) (1.2.4)
  • Distinguish various options to lead various team members and stakeholders (1.2.7)

1.11 Engage and support virtual teams

  • Implement options for virtual team member engagement (1.11.3)

4B Create a Collaborative Project Team Environment

2.12 Manage project artifacts

  • Determine the requirements (what, when, where, who) for managing the project artifacts (2.12.1)
  • Validate that the project information is kept up to date (i.e., version control) and accessible to all stakeholders (2.12.2)

4C Empower the Team

I.2 Lead a team

  • Support diversity and inclusion (e.g., behavior types, thought process) (1.2.2)
  • Inspire, motivate, and influence team members/stakeholders (e.g., team contract, social contract, reward system) (1.2.5)

I.4 Empower team members and stakeholders

  • Determine and bestow level(s) of decision-making authority (1.4.4)

4D Support Team Member Performance

1.3 Support team performance

  • Appraise team member performance against key performance indicators (KPIs) (1.3.1)
  • Support and recognize team member growth and development (1.3.2)
  • Determine appropriate feedback approach (1.3.3)
  • Verify performance improvements (1.3.4)

1.14 Promote team performance through the application of emotional intelligence

  • Assess behavior through the use of personality indicators (1.14.1)
  • Analyze personality indicators and adjust to the emotional needs of key project stakeholders (1.14.2)

4E Communicate and Collaborate with Stakeholders

2.2 Manage communications

  • Communicate project information and updates effectively (2.2.3)
  • Confirm communication is understood and feedback is received (2.2.4)

I.2 Lead a team

  • Analyze team members and stakeholders influence (1.2.6)

2.4 Engage stakeholders

  • Engage stakeholders by category (2.4.3)

1.9 Collaborate with stakeholders

  • Optimize alignment between stakeholder needs, expectations, and project objectives (1.9.2)
  • Build trust and influence to accomplish project objectives (1.9.3)

3.2 Evaluate and deliver project benefits and value

  • Apprise stakeholders of value gained by the project (3.2.5)

4F Train Team Members and Stakeholders

1.6 Build a team

  • Appraise stakeholder skills (1.6.1)

1.5 Ensure team members/stakeholders are adequately trained

  • Determine required competencies and elements of training (1.5.1)
  • Determine training options on training needs (1.5.2)
  • Allocate resources for training (1.5.3)
  • Measure training outcomes (1.5.4)

1.13 Mentor relevant stakeholders

  • Allocate the time for coaching mentoring (stakeholders) (1.13.1)
  • Recognize and act on coaching mentoring opportunities (1.13.2)

4G Manage Conflict

1.1 Manage conflict

  • Interpret the source and stage of the conflict (1.1.1)
  • Analyze the context for the conflict (1.1.2)
  • Evaluate/recommend/reconcile the appropriate conflict resolution solution (1.1.3)

1.12 Define team ground rules

  • Discuss and rectify ground rule violations (1.12.3)

1.10 Build shared understanding

  • Investigate potential misunderstandings (1.10.4)
  • Break down situations to identify the root cause of a misunderstanding (1.10.1)

LESSON 5: SUPPORT PROJECT TEAM PERFORMANCE

5A Implement Ongoing Improvements

Continuous Improvement

  • Plan Continuous Improvement Methods, Procedures, and Tools
  • Assess CI framework
  • Plan CI methods, procedures, tools
  • Recommend/Execute CI steps

5B Support Performance

2.2 Manage communications

  • Communicate project information and updates effectively (2.2.3)
  • Confirm communication is understood and feedback is received (2.2.4)

1.4 Empower team members and stakeholders

  • Support team task accountability (1.4.2)
  • Evaluate demonstration of task accountability (1.4.3)

1.6 Build a team

  • Continuously assess and refresh team skills to meet project needs (1.6.3)
  • Maintain team and knowledge transfer (1.6.4)

1.11 Engage and support virtual teams

  • Continually evaluate effectiveness of virtual team member engagement (1.11.4)

2.11 Manage project artifacts

  • Continually assess the effectiveness of the management of the project artifacts (2.12.3)

2.13 Determine appropriate project methodology/methods and practices

  • Use iterative, incremental practices throughout the project life cycle (e.g., lessons learned, key stakeholder engagement, risk) (2.13.4)

5C Evaluate Project Progress

2.8 Plan and manage scope

  • Monitor and validate scope (2.8.3)

2.6 Plan and manage schedule

  • Measure ongoing progress based on methodology (2.6.4)
  • Modify schedule, as needed, based on methodology (2.6.5)
  • Coordinate with other projects and other operations (2.6.6)

2.5 Plan and manage budget and resources

  • Monitor budget variations and work with governance process to adjust as necessary (2.5.3)

2.1 Execute project with the urgency required to deliver business value

  • Examine the business value throughout the project (2.1.2)

2.7 Plan and manage quality of products/deliverables

  • Recommend options for improvement based on quality gaps (2.7.2)
  • Continually survey project deliverable quality (2.7.3)

5D Manage Issues and Impediments

2.15 Manage project issues

  • Recognize when a risk becomes an issue (2.15.1)
  • Attack the issue with the optimal actions to achieve project success (2.15.2)
  • Collaborate with relevant stakeholders on the approach to resolve the issues (2.15.3)

I.7 Address and remove impediments, obstacles, and blockers for the team

  • Determine critical impediments, obstacles, and blockers for the team (1.7.1)
  • Prioritize critical impediments, obstacles, and blockers for the team (1.7.2)
  • Use network to implement solutions to remove impediments, obstacles, and blockers for the team (1.7.3)
  • Re-assess continually to ensure impediments, obstacles and blockers for the team are being addressed (1.7.4)

5E Manage Changes

3.3 Evaluate and address external business environment changes for impact on scope

  • Survey changes to external business environment (e.g., regulations, technology, geopolitical, market) (3.3.1)
  • Assess and prioritize impact on project scope/backlog based on changes in external business environment (3.3.2)
  • Recommend options for scope/backlog options (e.g., schedule, cost changes) (3.3.3)
  • Continually review external business environment for impacts on project scope/backlog (3.3.4)

2.10 Manage project changes

  • Anticipate and embrace the need for change (e.g., follow change management practices (2.10.1)
  • Execute change management strategy according to the methodology (2.10.3)
  • Determine a change response to move the project forward (2.10.4)

LESSON 6: CLOSE THE PROJECT/PHASE

6A Project/Phase Closure

1.8 Negotiate project agreements

  • Verify objective(s) of the project agreement is met (1.8.3)

2.17 Plan and manage project/phase closure or transitions

  • Validate readiness for transition (e.g., operations team or next phase) (2.17.2)
  • Conclude activities to close out project or phase (e.g., final lessons learned, retrospectives, procurement, financial, resources) (2.17.3)

6B Benefits Realization

3.2 Evaluate and deliver project benefits and value

  • Document agreement on ownership for ongoing benefit realization (3.2.2)
  • Verify measurement system is in place to track benefits (3.2.3)

6C Knowledge Transfer

2.16 Ensure knowledge transfer for project continuity

  • Confirm approach for knowledge transfers (2.16.3)

Certificate of Completion

The course information on PMI® CCRS: https://ccrs.pmi.org/search/course/520405