How to Fill in Your Experience Hours on the PMP® Application?

Part 2 of the PMP® application is full-fill your experience. The experience can be an un-paid job; however, it must be in a professional environment. For example, school projects and planning personal events could not qualify for the PMP® application.

You are required to input your project experience individually, no matter how many projects you joined, starting with your most recent. If you have overlapping projects, you can only fill in the experience of ONE project in that duration.

Using the example above, the time spent working on Project 1 from January–April would count as four months toward the eligibility requirement, while the time spent working on Project 2 during May–June would count as two months toward the eligibility requirement. However, you cannot count the time working on both projects during February–April twice. Therefore, Project 1 and Project 2 equal six months (January–June) of project management experience toward your eligibility requirement. 

You are required to input each of your project experience as the following format:
  • Project Title
  • Organization
  • Job Title
  • Functional Reporting Area: chose from selections
  • Organization Primary Focus: chose from selections
  • Approach/Methodology: chose from selections
  • Project Team Size: chose from selections
  • Project Budget: chose from selections
  • Project Dates: The number of total months is calculated from Start Date to Finish Date.
  • Project is in progress or not
  • Project Description: From 200 to 500 words
Tips for writing project description:
  • The project description section should include a one-line title and three parts: objectives, responsibilities, and deliverables/outcomes. Especially, you should highlight that your responsibilities include managing the entire life-cycle of various projects. 
  • The project description section should be written in “PMI® Speak” (i.e., use process’s name in PMBOK Guide and project artifacts in PMBOK Guide and Agile Practice Guide) to help PMI’s reviewers validate that you have the required experience to take the exam. 
Here is how the project description for one project would look like:
  • One-line title: For example, “Building an e-learning system and e-learning content.”
  • Objectives: Describe the project’s objectives. For example, “To leverage project management worldwide, I formed and led a cross-functional team to build an Edtech product, including an E-learning system and E-learning courses.”
  • Responsibilities: One-line description of the overall responsibilities that you performed in the project. For example, I was the Project Manager for the internal project team from initiating to closing.
    • Initiating: add initiating activities such as “Documented project charter highlighting business case.”
    • Planning: add planning activities such as “Facilitated requirements workshops, developed budget, schedule, risk and communication plan.”
    • Executing: add planning activities such as “Managed internal resources schedules and ensured deliverables were on time and to specification.”
    • Monitoring and Controlling: add M & C activities such as “Closely monitored schedule, budget & risk.”
    • Closing: add closing activities such as “Submitted final product on time that met customers’ requirements.”
  • Deliverables/Outcomes: Describe the project outcomes. For example, “The EdTech product was completed within budget and ahead of schedule to satisfy all stakeholders and sponsors.”

Finally, don’t forget to “Save education” after finishing input your information and “Continue to Exam Details”.

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